End-to-end workflow

From role intake to hire — and how you get paid

This page walks through the full lifecycle of a hire on TechTree, showing:

• What happens

• Who owns each step

• Where you’re involved (and where you’re not)

The goal is clarity, not complexity.

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Overview: the hiring flow

At a high level, every hire follows the same path:

1. Role intake & calibration

2. Talent Partner allocation

3. Candidate outreach & referrals

4. Candidate engagement & screening

5. Client interviews & decisions

6. Offer, hire & guarantee period

7. Payment & revenue share

Each step is designed to:

• Avoid duplicated work

• Protect candidate ownership

• Keep Talent Partners focused on value-adding actions

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Step 1: Role intake & calibration (TechTree)

Everything starts with TechTree.

When a company opens a role:

• We run a calibration call

• Align on skills, seniority, location, and profile

• Define success fees and guarantees

• Confirm hiring urgency and interview process

Only active, approved roles are published to the platform.

If a role is in TechTree, it’s real and actively hiring.

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Step 2: Talent Partner allocation (System-led)

Once a role is live:

• The system matches it to relevant Talent Partners based on geography, experience, and opt-ins

• Some partners may be allocated to automated outreach

• Others may engage via manual referrals or screening

There is no obligation to participate in every role.

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Step 3: Candidate sourcing & outreach

Candidates can enter TechTree in three ways:

1. Automated outreach (AI-led)

• AI selects relevant candidates

• Outreach runs within LinkedIn limits

• Messages are role-specific and transparent

• Interested candidates are flagged for action

2. Manual referrals

• You submit candidates from your own network

• You confirm interest before submission

• The system checks for duplicates automatically

3. Direct sourcing by TechTree

• TechTree may source independently for some roles

• Ownership rules still apply when Talent Partners engage later

All candidates are tracked centrally in the platform.

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Step 4: Candidate engagement (Talent Partner)

When a candidate shows interest, you may:

• Reply to messages

• Answer basic questions

• Guide them on next steps

• Upload CVs or profiles

You are never expected to sell the role aggressively.

Your job is to:

Qualify interest, not close the hire.

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Step 5: Screening interviews (Optional)

Some roles require a human screen before reaching the client.

If you opt in:

• You’ll receive screening guidance

• Run short, structured interviews

• Capture notes in TechTree

Screening fees can stack with referral or outreach fees.

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Step 6: Submission to the client (System-led)

Once a candidate is ready:

• The candidate is submitted via TechTree

• Ownership is locked

• The client is notified

• Interview stages are created

From this point on:

• TechTree owns client communication

• TechTree manages scheduling and feedback

• You stay informed via the dashboard

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Step 7: Client interviews & decisioning (TechTree)

TechTree handles:

• Interview coordination

• Feedback collection

• Process nudging

• Offer alignment

You are not expected to:

• Chase hiring managers

• Negotiate fees

• Manage offers

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Step 8: Offer, hire & guarantee period

When a candidate is hired:

• The hire is confirmed in the system

• Start date and fee are shared

• Guarantee or rebate periods apply (typically 1–3 months)

Revenue is only recognised once:

• The candidate starts

• Guarantees clear

• The client pays

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Step 9: Payment & revenue share

After revenue is collected:

• TechTree notifies you

• You submit an invoice

• Payment is processed within 14 days

Revenue share depends on your contribution:

• Outreach

• Referral

• Screening

• Client introduction (if applicable)

Full breakdowns and examples are covered in: 👉 How You Earn & Get Paid

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Ownership & fairness (built into the system)

A few important rules apply across the workflow:

• The first Talent Partner to submit an engaged candidate owns them

• Ownership lasts 12 months

• Duplicate outreach is prevented by design

• Manual submissions are checked automatically

• If a candidate is hired later, ownership still applies

This is enforced by the platform — not manually.

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What you don’t do (by design)

To be clear, Talent Partners do not:

• Run client relationships

• Negotiate commercial terms

• Manage ATS workflows

• Chase feedback or invoices

That’s the point.

TechTree absorbs the operational load so you can focus on:

High-quality candidates and meaningful engagement